6 Amazingly Simple Ways to Effortlessly Get More Done In Less Time In Your Business (No Complicated Tech!)
brand direction & styling by us for Brigitte Zeitlin Nutrition| photo by Comeplum
Have you ever had one of those evenings at the end of a workday when you feel completely exhausted, but also frustrated about not getting enough done? Running and growing a business is not easy. There are so many things that you need to get done and there are also other things that come up and call for your attention throughout the day.
Most entrepreneurs are time-starved. They are working harder and working more while more things are piling up.
How do you get out of this endless cycle that will only continue to deprive your time? Streamline your business so you can have more time to focus on the tasks that are important to the growth of your business. This way, you can work more effectively, and get more done with less time, less stress, and less frustration about not getting the crucial things done.
Here are 6 super simple ways you can implement to help develop more efficient workflows and that help you boost your productivity:
#1 Set Up FAQ Page
Turn common questions from customers and prospects into a FAQ page on your site. This helps reduce the number of emails and questions you have to spend time responding to.
Another benefit of having a FAQ page available is that, instead of having to wait for you to respond, people can get their answers quickly, which enhances their overall experience with you.
#2 Create Email Templates
Make email templates to make replying to emails easier and faster for you. Pay attention to the common types of emails you send out. In most cases, turning them into a template that you can copy, paste, and fill in saves you time from having to create every email from scratch.
Templates can be created for different types of usage and workflows, such as responding to inquiries from prospective customers, onboarding new customers, communicating with existing customers, sending updates to past customers, communicating with partners, pitching new partnership opportunities, responding to general inquiries, declining an inquiry, and communicating internally with your team, etc.
#3 Task Batching
Categorize your tasks and to-do’s in batches based on the nature of the tasks. For instance, there are administrative tasks, project-specific tasks, high-level strategy tasks, etc. Then schedule them for a set day and time of the week to be done.
This batching process, coupled with a regular schedule, helps keep your energy and brainpower focused on a specific type of task for a longer period of time, which allows you to do deeper work, perform more effectively, and make more progress.
#4 Use Forms
Use online forms with standardized questions for people to submit inquiries. To streamline communication, include the questions you usually ask in your follow up emails in these forms to help cut down on a few back-and-forth emails. With the right questions in the form, this is also a great way to figure out if a prospective customer or partner is a good fit.
#5 Use Automated Emails to Add Value
Use a series of automated emails to enhance productivity and customer experience. When done well, automated emails can be a great way to maintain regular communication with your customers and offer value throughout their experience with you.
Some examples include welcome emails to new customers, thank you emails upon product or service delivery, customer onboarding questionnaire, testimonial requests, referral requests, project or shipment updates, customer feedback requests, and any reminders or check-in emails that strengthen customer engagement.
Want to learn more ways to improve your customer experience? Read 3 Secrets to WOW Your Customers, Grow Loyalty & Get People to Spread The Word.
#6 Use Reminders & Alarms
Don’t waste energy on trying to remember things and what is on your schedule. Instead, use reminders and alarms throughout your workday. Besides meetings, use reminders and alarms to help you move along from one task to another, so you can catch yourself before going down a time-wasting rabbit hole and keep making progress throughout the day.
Your time is precious, make sure you don’t waste it on activities that keep you busy, produce no meaningful progress, and keep you away from doing things that are important to your business.
Choose at least 1 tactic today to apply it to your workday!
Want to know specific tactics that help you save time? Click here and get 7 Time Management Tips You Can Start Right Away.
If you’re still feeling overwhelmed, make sure you read this post, 3 Steps to Stay Productive & Stop Feeling Overwhelmed.
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